Cross Border Shipping from Vietnam: How to Ship from Vietnam

Cross border shipping from Vietnam is becoming increasingly crucial for businesses and individuals looking to expand their reach or send gifts across the Pacific. However, navigating the complexities of international logistics can be daunting. How do you choose between air and sea freight? What documents do you need? And most importantly, how much will it all cost?

This comprehensive guide will address all of these questions by detailing the following key points: 

• An overall knowledge of international shipping from Vietnam 
• Methods to ship from Vietnam
• All customs and regulations of shipping from Vietnam
• How much does it cost to ship from Vietnam?
• Top Vietnam shipping companies.

Let’s get started! 

Understanding Cross Border Shipping from Vietnam

What is Vietnam cross border shipping?

Cross border shipping is more than just moving goods from two different points; it's a complex dance of logistics, regulations, and strategic decision-making. When we talk about cross border shipping from Vietnam, we're referring to the process of transporting goods from Vietnamese soil to another country, crossing international boundaries along the way.

Vietnam logistics landscape

Vietnam's logistics landscape has rapidly evolved in recent years, driven by the country's economic boom and increasing integration into global supply chains. With its long coastline and strategic location in Southeast Asia, Vietnam has positioned itself as a key player in international trade.

Adding to that, the Vietnamese government has been pouring resources into infrastructure development, upgrading ports, airports, and road networks to support the growing demand for logistics services. Recent investments in ports like Hai Phong and Ho Chi Minh City have significantly improved Vietnam's sea freight capabilities. Similarly, the expansion of international airports in Hanoi and Ho Chi Minh City has boosted air freight options.

But it's not just about physical infrastructure. The rise of eCommerce in Vietnam has led to increased demand for efficient solutions for international shipping from Vietnam. This digital revolution, coupled with government initiatives to streamline customs procedures and attract foreign investment in logistics, has created a dynamic and evolving shipping ecosystem.

Methods for Shipping from Vietnam

When it comes to shipping goods from Vietnam, there are several methods available, each tailored to different needs in terms of cost, speed, and the type of cargo being shipped. The common shipping options include air freight, sea freight, express shipping, and postal services.

Each option offers distinct advantages and disadvantages depending on your shipment's urgency, volume, and budget. Let’s explore each in detail to help you decide which method is best suited for your needs.

Air freight

Air freight is the fastest way for cross border shipping from Vietnam, making it ideal for time-sensitive shipments. With transit times as short as 3-5 days, air freight is perfect for high-value or perishable items such as electronics, fashion goods, or pharmaceuticals. This method ensures timely delivery, with reliable scheduling and strict security measures to minimize risks during transit.

The speed and reliability of air freight are undoubtedly appealing, but this convenience and expediency come at a cost. Businesses must carefully weigh the benefits against the significantly higher shipping expenses when selecting air freight for cross border shipping from Vietnam.

Sea freight

If time is not your most pressing concern and cost-effectiveness is a higher priority, then sea freight is likely the better choice for your international shipping from Vietnam needs. While it may take a bit longer, with transit times typically ranging from 20 to 40 days, the savings in shipping costs can be substantial.

Within sea freight, two main options exist: Less than Container Load (LCL) and Full Container Load (FCL). LCL is ideal for businesses that don't need a full container, allowing them to share space with other shipments and pay only for the portion of the container used. FCL, on the other hand, is suitable for larger shipments that can fill an entire container, providing a more direct shipping solution without the need for consolidation.

Whatever options you choose, the advantages of sea freight are numerous, from the substantial cost savings to the ability to accommodate larger and heavier shipments. However, businesses must be prepared to accept the longer transit times and more complex logistics of shipping from Vietnam by sea.

Express Shipping (Courier Services)

For smaller, urgent shipments, express shipping via couriers like DHL, FedEx, and UPS is an ideal choice. Transit times are incredibly fast, ranging from 1-3 days, making it perfect for shipping smaller items such as samples, documents, or eCommerce orders. This method offers door-to-door service, ensuring convenience with fewer stages of handling.

While express shipping is fast and reliable, the cost can be higher than postal services, especially for larger or heavier parcels. It’s best suited for lightweight shipments that need to arrive quickly.

Postal Services (Vietnam Post)

For non-urgent, smaller shipments, Vietnam Post is an affordable alternative. Postal services are best suited for shipping personal items, documents, or small eCommerce packages, with transit times ranging from 7-20 days. 

While this method is more economical for cross border shipping from Vietnam, it lacks some of the tracking and security features of express shipping. Therefore, it's ideal for individuals or small businesses looking for a low-cost solution for smaller, non-time-sensitive shipments.

Shipping from Vietnam: Which method is for you?

When it comes to deciding the ultimate shipping methods for your cross border shipping from Vietnam, there's no one-size-fits-all answer. It really comes down to carefully weighing your priorities and specific shipping needs.

Here’s a quick comparison of the options:

Ultimately, the best shipping method depends on your unique business needs, budget, and the nature of your goods. Carefully evaluate factors like shipment size, delivery urgency, customs & regulations, and cost (which will be discussed in the following sections) to determine the optimal freight solution for your cross border shipping from Vietnam.

Shipping from Vietnam: Customs Regulations and Documentation

Navigating customs regulations and preparing the correct documentation is crucial for successful cross border shipping from Vietnam. Proper preparation can help avoid delays, additional costs, and potential legal issues.

Required documents for Vietnam international shipping

When cross border shipping from Vietnam, you'll need to prepare several key documents, which are listed below for your convenience:

• Bill of Lading (B/L) or Airway Bill (AWB): This is a contract between the shipper and the carrier, detailing the type, quantity, and destination of the goods being shipped.
• Commercial Invoice: This document includes details about the shipped goods, including their value, quantity, and description. It's used by customs to determine duties and taxes.
• Packing List: Provides detailed information on the shipment contents, including dimensions and weight.
• Certificate of Origin: Verifies the country where the goods were produced and can affect the duty rates depending on trade agreements.
• Export License (if required): Specific goods may need an export license depending on Vietnam's regulations or the importing country’s requirements.
• Product-Specific Certificates: Depending on the nature of the goods, additional certificates may be required (e.g., phytosanitary certificates for plant products, health certificates for food items).
• Power of Attorney: This authorizes a customs broker to act on your behalf for customs clearance.
• Pro Forma Invoice: Commonly used for shipping samples or goods that aren't sold but exported for other purposes.
• Insurance Certificate: This shows that the shipment is insured, particularly for high-value goods.

Customs clearance process for importing products from Vietnam

Choosing the most suitable method for cross border shipping from Vietnam is just the beginning of the story. There’s still a customs clearance process with several steps to take to proceed with the international shipping from Vietnam.

As for Vietnamese export customs procedures, you should take note of the following:

• Goods inspection: Goods undergo inspection to ensure they meet Vietnam's export regulations.
• Duty and Tax payments: Ensure any export duties from Vietnam are paid, though Vietnam often has favorable export duty policies.

Besides, it’s also important to be prepared for the import clearance process. While it is subject to change based on the country you are importing goods to, these are the compulsory documents for every international shipping from Vietnam:

• Goods arrival & Submission of documents: On arrival at the destination country, the required documentation must be submitted to the customs authority for review.
• Customs inspection: The authorities in the importing country may inspect the shipment to verify it matches the declaration.
• Payment of Import duties and taxes: Importers must pay applicable customs duties, taxes, and fees.
• Goods release: After payment, goods are released for delivery.
• Post-entry audit: CBP may conduct audits after the goods have been released to ensure compliance with all import regulations.

As said, some countries require specific regulations for goods imported from Vietnam. For example:

• For international shipping from Vietnam to US, merchants have to highlight the additional documentation and perform stringent inspections under US customs regulations (e.g., compliance with the Harmonized Tariff Schedule and FDA regulations for certain products).
• If you are importing goods to European Union, you’ll have to discuss the VAT and import duty policies, along with the stricter regulations for items like food, textiles, and electronics.
• As for international shipping to Australia, it’s important to mention its strict biosecurity laws, particularly for food, plant, and animal products.

Prohibited and Restricted Items

Besides these documents and clearance processes, make sure your items are neither subject to country-specific restrictions (such as cultural heritage items) nor prohibited from entering the country. It's crucial to be aware of these regulations to avoid legal issues and potential seizure of good.

If you consider cross-border shipping from Vietnam to US, for example, here are the prohibited & restricted items you need to be aware of:

Do not forget to check the most up-to-date regulations with US Customs and Border Protection before shipping, as restrictions can change over time.

Free Trade Agreements Impact

Last but not least, Free Trade Agreements (FTAs) play a significant role in reducing tariffs and streamlining customs procedures for cross-border shipping from Vietnam. Goods that meet specific rules under agreements like the CPTPP, EU-Vietnam FTA, and RCEP qualify for reduced or zero tariffs. Additionally, FTAs encourage simplified customs clearance through electronic submissions and advance rulings. Overall, these factors enable faster and more cost-effective international shipping from Vietnam.

International Shipping from Vietnam Costs

At this stage, you might wonder, “How much does it cost to buy from Viet Nam ship to oversea?” As previously mentioned, the overall cost of shipping from Vietnam can vary significantly depending on your chosen shipping method. For instance, air freight typically comes at a higher price due to faster delivery times, while sea freight tends to be more economical, though it takes longer.

Let’s break down the costs associated with each  method of cross border shipping from Vietnam. To give you a better sense of what to expect, we’ve included specific examples. Keep in mind, these are estimates and can fluctuate based on market conditions, shipping routes, and individual shipment details.

Vietnam shipping cost breakdowns

At this stage, you might wonder, “How much does it cost to buy from Viet Nam ship to oversea?” As previously mentioned, the overall cost of shipping from Vietnam can vary significantly depending on your chosen shipping method. For instance, air freight typically comes at a higher price due to faster delivery times, while sea freight tends to be more economical, though it takes longer.

Let’s break down the costs associated with each  method of cross border shipping from Vietnam. To give you a better sense of what to expect, we’ve included specific examples. Keep in mind, these are estimates and can fluctuate based on market conditions, shipping routes, and individual shipment details.

Air Freight

For those prioritizing speed, air freight is the fastest but also one of the most expensive options. The main cost components include:

• Base rate per kilogram or pound
• Fuel surcharges
• Security fees
• Airport handling charges
• Insurance (if applicable).

Here’s an example: Ho Chi Minh City to New York

• 100kg standard cargo: Approximately $800 - $1,100
• 500kg standard cargo: Approximately $2,800 - $3,800.

Sea Freight (FCL & LCL)

On the contrary, sea freight is more economical, especially for bulk shipments. Costs differ based on whether you choose FCL (Full Container Load) or LCL (Less than Container Load).

For FCL, the price depends on container size and typically includes:

• Base rate per container (20ft or 40ft)
• Fuel surcharges
• Port handling fees
• Customs clearance charges
• Insurance (if applicable).

As for LCL, costs are calculated based on the volume of cargo (in cubic meters).

Example: Hai Phong to Los Angeles

• FCL 20-foot container: Approximately $2,300 - $3,300
• FCL 40-foot container: Approximately $3,300 - $4,800
• LCL: About $65 - $95 per cubic meter.

Express Shipping

For smaller, urgent deliveries, express shipping offers fast, door-to-door service at a premium price. Major carriers like FedEx, DHL, and UPS handle shipments with costs based on:

• Flat rate based on package weight and dimensions
• Surcharges for delivery speed and insurance
• Additional costs for remote area service.

Example: Ho Chi Minh City to Los Angeles

• Small package (up to 5kg): $40 - $80
• Medium package (10kg): $120 - $180.

Postal Services

Postal services, like Vietnam Post, are the most budget-friendly option for smaller, non-urgent shipments. However, delivery times are longer compared to express shipping.

• Base cost per kilogram or gram
• Additional charges for tracking or registered mail.

Example: Vietnam Post (standard service)

• Small package (up to 2kg): $20 - $35
• Larger package (up to 10kg): $60 - $100.

Other factors affecting shipping costs

In addition to your chosen international shipping methods, several other variables can impact the overall cost of shipping from Vietnam:

• Shipment size and weight: Heavier or bulkier shipments will generally cost more to transport, regardless of whether you choose air or sea freight.
• Routing and destination: Shipping to specific locations may be more expensive than others, depending on distance, infrastructure, and demand.
• Seasonality: Shipping costs can fluctuate throughout the year due to changes in demand, fuel prices, and other market conditions.
• Customs duties and taxes: The specific goods being shipped, their country of origin, and applicable trade agreements can all influence the amount of customs duties and taxes that must be paid.
• Logistics provider: Different freight forwarders and shipping companies may offer varying rates and services, so it's important to compare quotes from multiple providers.

To get the most accurate estimates for your specific shipping needs, it's recommended to work closely with a reputable logistics partner who can provide tailored cost calculations and guidance.

Cross Border Shipping from Vietnam: Top 5 Vietnam Shipping Companies

When it comes to cross border shipping from Vietnam, you have several reliable options to choose from. Each provider offers a unique set of strengths and services, so it's essential to weigh your needs and budget carefully.

FedEx

FedEx is one of the world's largest and best international shipping corporations. They provide first-rate shipping services that can handle even the most delicate and fragile things when sent overseas.

This Vietnam shipping company also offers temperature-controlled overseas delivery for perishable and temperature-sensitive commodities. They provide various services, including Smart Post, Priority, Home Delivery, Ground Delivery, and more. FedEx is known for its competitive pricing, quick shipment times, expedited delivery, effective packing, and climate-controlled shipping services.

DHL

Next on our list of top Vietnam shipping companies, DHL is an international express delivery firm that operates in over 220 nations and territories. They offer international shipping from Vietnam, freight forwarding via sea, air, and road, along with other specialized logistic services.

DHL has expanded to become one of the largest international corporations, with over 325,000 employees across the globe. DHL offers a variety of options, ranging from time-sensitive packages to less urgent day-specific solutions. Pricing varies depending on the chosen service and specific shipment details.

There’s also a vast array of add-on services, such as Hold for Collection, Duties and Taxes Paid, GOGREEN Climate Neutral, Extended Liability, Shipment Insurance, and Change of Billing. On top of that, DHL's services are generally considered safe due to their insurance options, which cover loss or damage to the shipment.

UPS

What if these above options just do not feel right for you? Then, you can consider UPS, another ubiquitous name in the world of shipping firms. They currently have resources in over 220 nations and territories worldwide.

UPS offers international shipping for sea and air freight shipments all around the world. They can handle shipments of domesticated animals, hazardous materials, and practically all postal packages within five days of receipt. The company also provides advanced scheduling features and a mobile dashboard to view all shipments. What’s more, UPS offers competitive pricing for sea and air freight shipments, as well as overnight delivery or even next-day delivery at a more significant fee for priority shipments.

Vietnam Post

As a member of the Universal Postal Union (UPU), VietNam Post ranks among the top delivery companies in Vietnam, with extensive expertise in domestic and foreign freight services. VietNam Post offers various services, including Express Mail Services (EMS), International Postal Services, and VNQuickpost.

This Vietnam shipping company also provides inquiry compensation rules for unwanted circumstances with all services. Their postal service has slightly higher transportation prices than others, but the quality of their service is constantly improving. Pricing varies depending on the location, weight, and size of your package.

USPS

Last but not least, USPS, often known as the US Postal Service, has existed since its inception as a simple postal service that sends and receives mail across the United States. Among other Vietnam shipping companies, USPS has evolved dramatically and offers a variety of services, including Smart Post, Priority, Home Delivery, Ground Delivery, and more.

Adding to that, USPS provides expedited delivery, adequate packing, and Saturday delivery. They offer a variety of flat-rate boxes to meet the needs of any size business, from small to large, making shipping simple and economical for everyone.

Here’s our brief comparison between top Vietnam shipping providers. When choosing a shipping company for your international shipping from Vietnam, you should consider several factors such as prices, customer services, transit times, etc. However, it's often beneficial to request quotes from multiple providers and compare their services to find the best fit for your specific shipping needs.

EFEX: Your Trusted Partner for Cross Border Shipping from Vietnam

While there are many options for cross border shipping from Vietnam, EFEX stands out as a reliable and comprehensive solution for businesses and individuals alike.

Here's why EFEX should be your go-to partner for all your shipping needs:

• With years of experience in the Vietnamese logistics landscape, EFEX has an in-depth understanding of local regulations, customs procedures, and best practices for efficient cross-border shipping.
• We offer a full range of logistics solutions, including air freight, sea freight, express delivery, and specialized services for e-commerce businesses.
• Through strategic partnerships with international carriers and logistics providers, EFEX ensures seamless delivery to destinations worldwide, including the United States.
• Understanding that each shipment is unique, we provide personalized logistics strategies to meet your specific needs, whether you're a small business owner or a large corporation.
• EFEX leverages advanced tracking systems and logistics software to provide real-time visibility into your shipments, ensuring transparency and peace of mind.
• By optimizing routes and leveraging its extensive network, EFEX offers competitive rates without compromising on service quality.
• Our team of customs specialists can handle all aspects of customs clearance, helping you navigate complex regulations and avoid delays.
• With a commitment to customer satisfaction, EFEX provides responsive support throughout the shipping process, addressing any concerns or questions promptly.
• Our company is committed to reducing the environmental impact of shipping, offering eco-friendly options and continuously improving its sustainability practices.
• On top of that, EFEX goes beyond just moving your goods from Vietnam. We offer a range of value-added services, from packaging solutions to warehousing and distribution, providing a truly end-to-end logistics experience.

Choosing EFEX for your cross border shipping from Vietnam means partnering with a company that combines local expertise, global reach, and a commitment to customer satisfaction. We don't just ship your goods; they deliver peace of mind.

International Shipping From Vietnam: FAQs

How to ship internationally from Vietnam?

Shipping internationally from Vietnam involves several steps:

• Choose your shipping method (air freight or sea freight) based on your needs and budget.
• Select a reliable shipping company or freight forwarder.
• Prepare all necessary documents (commercial invoice, packing list, certificate of origin, etc.).
• Ensure your goods comply with both Vietnamese export regulations and import regulations.
• Arrange for pickup of your goods in Vietnam and delivery to the port or airport.
• Track your shipment as it makes its way to the destination.
• Arrange for customs clearance and final delivery.

Working with an experienced logistics provider like EFEX can help streamline this process and ensure all steps are handled efficiently.

What is the cheapest way to ship from Vietnam?

Generally, sea freight is the cheapest way to ship from Vietnam, especially for larger or heavier shipments. However, it's also the slowest method, with transit times typically ranging from 20-40 days.

For smaller, lighter packages, postal services or courier companies might offer more economical options. Some tips to keep costs down include:

• Consolidate shipments when possible to take advantage of bulk pricing.
• Choose the right-sized packaging to avoid paying for unnecessary space.
• Compare quotes from multiple providers.
• Consider slower shipping options if time isn't critical.
• Be aware of peak seasons when prices might increase and plan accordingly.

How long is delivery from Vietnam?

Delivery times of cross border shipping from Vietnam vary by shipping method. Air freight takes 3-5 days, making it the fastest option. Express shipping, via couriers like DHL or FedEx, takes around 1-3 days. Sea freight is slower, with transit times typically ranging from 20 to 40 days, depending on the destination and the type of service (FCL or LCL). Lastly, postal services offer a more budget-friendly option but can take between 7 to 20 days.

That said, please bear in mind that cross border shipping from Vietnam times may also vary based on customs clearance and other logistical factors.

👉 Read More: 

• Shipping from Vietnam to US
• Shipping from Vietnam to Japan

Final Words

You've now explored the essentials of cross border shipping from Vietnam, from the logistics landscape to navigating customs and choosing the right shipping provider. Armed with this knowledge, you can make informed decisions and ensure a seamless shipping experience.

Whether you're an eCommerce entrepreneur, a business owner, or an individual, partnering with a reliable logistics provider like EFEX can make all the difference. We combine local expertise with global reach, offering secure cross border shipping, competitive pricing, and dedicated customer support.

Ready to simplify your Vietnam cross border shipping? Visit EFEX today to learn more!