Shipping from Vietnam to US: A Comprehensive Beginner Guide

Are you poised to tap into the booming US market, expanding your business horizons, or simply aiming to buy from Vietnam and ship to the USA? With the US-Vietnam trade volume growing significantly each year, learning how to ship from Vietnam to the US is more crucial than ever. However, with the complexities of regulations and a sea of shipping options available, shipping from vietnam to US can be really daunting, whether you're a seasoned merchant or new to the game.

At EFEX, we specialize in transforming this seemingly intricate process into a streamlined, understandable journey. And this comprehensive guide, compiled from our years of experience in the field, will walk you through every step of the Vietnam to US shipping process – from selecting the optimal method and estimating costs and timeframes to navigating customs requirements with ease.

So, are you ready to explore the full potential of this thriving trade route? Let's dive in.

Shipping Options from Vietnam to US

Now that you have a grasp of the essential steps involved in shipping from Vietnam to the US, let's delve into the specific methods available for international shipping from Vietnam. Should you choose air freight, sea freight, express shipping, or postal services? Let's learn the details of them and decide for yourself.

1. Air Freight

Air freight is the fastest way to ship from Vietnam to US. This method utilizes airplanes to transport your cargo, making it ideal for time-sensitive shipments. While air freight offers the quickest delivery, typically within 3-5 business days, it comes at a premium price. Costs are significantly higher compared to other methods (ranging from $500 - $2000), and subject to change based on weight, size, and destination.

While air freight generally has fewer weight and size restrictions compared to other methods, airlines do have specific limits for cargo. This makes it suitable for a wide range of goods, including time-sensitive shipments, high-value items, perishable goods, and smaller, lightweight packages. 

2. Sea Freight

Sea freight, on the other hand, is a shipping method that uses ocean vessels to transport goods from Vietnam to the US. This method is ideal for businesses and individuals who require cost-effective transportation of large quantities of goods. On average, sea freight takes 15-30 days, with costs ranging from $500-$5,000 or more, depending on the shipment size and weight.

Within sea freight, there are two main options:

• Less than Container Load (LCL): This option is suitable for smaller shipments that don't fill a full container. Your goods will be consolidated with other shipments in a shared container, making it a cost-effective solution for smaller businesses or individuals.
• Full Container Load (FCL): If you have a large shipment that fills a standard 20-foot or 40-foot container, FCL is the way to go. This option offers greater security and control over your shipment, as the entire container is dedicated to your goods.

3. Express shipping 

Compared to the two mentioned options, express shipping strikes a balance between speed and cost. It's faster than sea freight but slower than air freight, typically taking 5-7 business days for delivery. As for the price to ship from Vietnam to US, express shipping provides a more affordable options air freight (but still higher than sea freight's). 

Express shipping often involves door-to-door service, making it convenient for both senders and recipients. While there are weight and size restrictions, they are generally more lenient than air freight. All of the mentioned, this method is suitable for shipments requiring faster delivery than sea freight but not as urgent as air freight, such as documents, small packages, and electronics.

4. Postal services

Last but not least, postal services, like USPS or Vietnam Post, offer a budget-friendly option for shipping smaller, lighter packages. They are often the cheapest way to ship from Vietnam to USA, especially for personal items, documents, and gifts. On average, postal services take 10-30 days, with costs ranging from $10-$100 or more, depending on the shipment size and weight.

That said, postal services have strict weight and size restrictions, making them unsuitable for large or heavy shipments.

Shipping Cost from Vietnam to US

As we’ve explored all the possible shipping methods from Vietnam to US, the next crucial step is understanding the associated costs for each of them. In fact, shipping costs can vary significantly depending on several factors. Therefore, it's important to break down the key elements in order to find the cheap shipping from Vietnam to US. 

Factors influencing Vietnam shipping costs

Numerous factors contribute to the overall cost of shipping goods from Vietnam to the US. Here's a breakdown of the key elements:

• Shipping method: The chosen shipping method has a significant impact on cost. As previously discussed, air freight is the most expensive option due to its speed, followed by express shipping. Sea freight is generally the most affordable, with LCL being cheaper than FCL. Lastly, postal services offer the most budget-friendly option for smaller shipments.
• Carrier and forwarder fees: Similarly, the choice of carrier and forwarder also affects the shipping cost. Different carriers and forwarders have varying pricing structures, and some may offer more competitive rates than others
• Weight and Dimensions: The heavier and larger your shipment, the higher the cost. Shipping companies calculate costs based on both weight and volume (dimensional weight).
• Distance and Route: The distance between Vietnam and the US, as well as the specific route taken, impacts the shipping cost. Longer distances and more complex routes require more fuel, labor, and resources, increasing the cost.
• Type of goods: Certain goods, such as hazardous materials or perishables, may require special handling and incur additional fees.
• Insurance: The value of your goods will determine the cost of insurance. It's essential to insure your shipment to protect against loss or damage during transit.
• Customs and duties: These vary depending on the type of goods and the destination country. Therefore, be sure to research applicable duties and taxes before shipping.
• Seasonal demand: Peak season demand can drive up shipping costs. During peak periods, carriers and forwarders may charge higher rates to accommodate the increased demand.
• Additional services: Services like door-to-door delivery, packaging, or customs brokerage will add to the overall cost.

Learn more:

• Shipping from Vietnam to Korea
• Shipping from Vietnam to Japan

Estimated prices of shipping costs from Vietnam to US

While actual costs can vary significantly based on the factors mentioned above, here are some general estimates to give you a ballpark figure:

• Air freight might cost around $500-$2,000 or more per shipment. Shipping 100kg of electronics from Hanoi to Los Angeles via air freight, for example, might cost around $1,500.
• Sea Freight: The estimated cost for sea freight is about $500-$5,000 or more per shipment. For example, shipping a 20-foot container of textiles from Ho Chi Minh City to New York via sea freight might cost around $2,500.
• Express Shipping: You will have to pay around $500-$2,000 or more to ship from Vietnam to US via express shipping. If you ship a 10 kg package of documents from Hanoi to San Francisco via express shipping, it might cost around $1,000.
• Postal Services is the cheapest way to ship from Vietnam to US, with only $10-$100 or more per shipment. Shipping a 1 kg package of gifts from Ho Chi Minh City to Los Angeles via postal services might cost around $20.

Shipping from Vietnam to US Time & Routes

Shipping options and costs aside, the next crucial factor to consider when shipping from Vietnam to the US is the shipping time. Understanding how long your shipment will take to arrive, the common routes it will travel and the factors affecting the journey is essential for effective planning and management. By grasping these details, you can ensure timely deliveries and optimize your logistics strategy.

Factors affecting Vietnam US shipping time

While shipping times from Vietnam to US can be estimated, several factors may cause delays. Let's delve deeper into these factors to better understand their impact on your delivery timelines:

• Shipping methods: First and foremost, the shipping method you choose will directly impact how quickly your goods arrive. Air freight is faster but more expensive, while sea freight is more economical but takes considerably longer time.
• Custom clearance: Next, any discrepancies or missing information in your documentation can hold up the process, sometimes adding several days to your shipment's arrival time. Hence, it's essential to ensure all paperwork is accurate and complete to avoid unnecessary delays.
• Weather conditions can also play a role, especially during Vietnam's monsoon season or winter storms in the US, which can disrupt both air and sea freight schedules.
• Carrier schedules and availability can also affect how quickly your goods are transported. Some shipping lines may have fewer sailings during holidays or peak seasons, which could further delay shipments.
• Peak seasons: Lunar New Year in Vietnam or major sales events like Black Friday and Christmas in the US can lead to congestion at ports and airports, which eventually slow down your shipping time to US. 
• The type of goods being shipped can also impact delivery times, especially for items that require special handling or inspection, such as hazardous materials or perishable goods.
• Lastly, port congestion, particularly in busy ports like Los Angeles or Long Beach, can cause delays in both unloading and customs processing. And don't forget that the distance from the arrival port or airport to your final destination within the US will also affect the total shipping time, especially for inland destinations like Chicago or Dallas.

How long does it take to ship from Vietnam to US?

Now that we've explored the various factors that can impact shipping time, let's consider the typical delivery timelines for different shipping methods.

When shipping from Vietnam to the US, the time it takes for your goods to arrive largely depends on the shipping method you choose. For those who prioritize speed, air freight is the fastest option, with typical transit times ranging from 5 to 10 days, including customs clearance. Express shipping services, like those offered by major carriers such as DHL or FedEx, can be even quicker, often delivering within 2 to 7 days. However, these expedited services come at a higher cost.

On the other hand, if you're shipping larger volumes or bulky items, sea freight is usually the most cost-effective choice. That said, it's also the slowest, with shipping times ranging from 15 to 30 days or more, depending on the route and final destination. Postal services, while more affordable for smaller packages, can take anywhere from 10 to 20 days, depending on the service level and destination within the US.

Keep in mind that these estimates can be affected by various factors. Customs clearance, for example, can add an additional 1 to 3 days to your total shipping time. We will discuss the details in right below.

Common routes for shipping from Vietnam to USA

Last but not least, knowing the common routes your goods will travel is equally important for effective logistics planning. Knowing where your shipment will be transported helps you anticipate potential delays and refine your strategy.

As of the writing, the main shipping routes from Vietnam to the US often involve key ports like Ho Chi Minh City and Hai Phong in Vietnam, and Los Angeles, Long Beach, and New York in the US. The specific route chosen depends on factors like the type of goods being shipped, cost considerations, and the desired speed of delivery. For example, shipping electronics from Vietnam to the US might prioritize air freight and a faster route through Los Angeles, while shipping furniture might opt for sea freight and a more cost-effective route through Long Beach.

Let's take a closer look at a common route: shipping from Ho Chi Minh City to Los Angeles. This route is frequently used for a variety of goods, including textiles, electronics, and furniture.

• Air Freight: For air freight, the typical transit time for this route is around 5 to 7 days, with a potential 1 to 2 days added for customs clearance.
• Sea Freight: For sea freight, the transit time can vary between 15 to 25 days, depending on the specific carrier and sailing schedule.
• Express shipping: Express shipping services can offer faster delivery times, with estimated transit times of 2 to 4 days for this route. However, these services typically come with higher costs.
• Postal services: Postal services, while more affordable for smaller packages, can take anywhere from 10 to 15 days for this route, depending on the specific service and final destination.

Shipping from Vietnam to USA Customs & Requirements

Once you’ve planned your shipping route and estimated shipping time from Vietnam to US, the next critical step is ensuring your shipment complies with customs regulations in both Vietnam and the U.S. In the following lines, we’ll guide you through the key documents, customs processes, and regulations to ship from Vietnam to US. This way, you can ensure your shipment passes through customs smoothly and without unnecessary delays.

General requirements

When it comes to Shipping from Vietnam to US, the right documentation is crucial. Mistakes or missing paperwork can cause delays, fines, or even the seizure of goods. Below are the essential documents you’ll need for shipping from Vietnam to the US.

Commercial invoice

The most important document you’ll need to ship from Vietnam to US is the commercial invoice, which acts as a bill of sale between the exporter and importer. This document not only outlines the transaction but is also used by customs authorities in both Vietnam and the U.S. to assess duties and taxes.

When shipping from Vietnam to US, the commercial invoice must include the following details:

• Shipper and consignee information (names and addresses).
• Description of the goods (what’s being shipped, including item names).
• Quantity of goods (how many units are being shipped).
• Unit price and total value (how much each item costs and the overall transaction value).
• Currency of the transaction (e.g., USD, VND).
• Terms of sale (Incoterms) (e.g., FOB, CIF).
• Country of origin (where the goods were manufactured or produced).
• Payment terms (how and when payment will be made).

Packing list

With the commercial invoice in hand, the next important document is the packing list, which complements the invoice by detailing the contents and packaging of the shipment. This way, customs authorities can verify the shipment's contents and ensure everything matches the commercial invoice. 

It should include:

• Item descriptions (what’s inside each package).
• Weight and dimensions (gross and net weight of the shipment).
• Packaging details (e.g., boxes, pallets, crates).
• Marks and numbers (any identifying marks or numbers on the packages).
• Quantity of packages (number of boxes or containers in the shipment).

Bill of Lading (BOL) or Air Waybill (AWB)

The BOL (for sea freight) or AWB (for air shipments) serves as a contract between the shipper and the carrier, outlining the terms of the shipment from Vietnam to US. It also acts as a receipt of goods and proof of ownership during the Vietnam US shipping journey. This document ensures your goods are properly tracked and managed throughout the journey.

The BOL or AWB includes:

• Shipper and consignee information (who is shipping and receiving the goods).
• Description of the goods (what is being transported).
• Port of origin and destination (where the goods are being shipped from and where they are going).
• Shipping terms (e.g., FOB, CIF).
• Carrier information (the shipping or airline company handling the transport).
• Freight charges (cost of shipping).

Certificate of Origin (CO)

Another key document that can affect the amount of duty you pay is the CO, which helps determine the eligibility of your goods for preferential tariff treatment under trade agreements. It plays a key role in determining whether your goods qualify for certain tariff reductions under trade agreements, such as Vietnam’s Most Favored Nation (MFN) status with the U.S.

The CO should include:

• Exporter information (name and address of the seller).
• Importer information (name and address of the buyer).
• Description of goods (what’s being shipped).
• Country of origin (where the goods were produced or manufactured).
• Signature and certification (from an authorized body or chamber of commerce).

Customs Clearance

Clearing customs is also a critical part of the shipping process and can vary depending on whether you’re exporting from Vietnam or importing into the U.S. Failure to comply with customs regulations can lead to delays, penalties, or even confiscation of goods.

Let’s break down the customs clearance process for both Vietnam and the U.S., starting with Vietnam’s export requirements.

Vietnam Customs Clearance (Exporting)

Before your goods can leave Vietnam, they need to be cleared by Vietnamese Customs. This involves several steps to ensure your shipment meets local export laws and regulations.

• Export declaration: This is a formal submission to Vietnam Customs that includes details about the shipment, such as the shipper’s and consignee’s information and the value of the goods. Submitting this document is the first step toward securing clearance for your shipment.
• Customs inspection: Depending on the nature of your shipment, it may be subject to a physical inspection by customs officers. This is to verify that the goods match the information in the export declaration and that no restricted or prohibited items are being shipped.
• Export taxes or duties (if applicable): While many goods from Vietnam are not subject to export taxes, certain items—especially raw materials or natural resources—may incur duties. It’s important to check with Vietnamese Customs to determine if your goods are subject to any export taxes.
• Required permits and licenses: Some products, such as electronics, pharmaceuticals, and chemicals, require special permits or licenses for export. Be sure to obtain these in advance to avoid delays during the customs inspection process.

U.S. Customs Clearance (Importing)

Once your goods are cleared for export, and you think you are ready to ship from Vietnam to US completely: you’re wrong! The next hurdle when shipping from Vietnam to the US is making sure they successfully pass through U.S. customs upon arrival. The U.S. has strict import regulations, and ensuring compliance is key to avoiding delays and additional fees.

• Importer Security Filing (ISF): Before your goods even leave Vietnam, you need to submit the ISF to U.S. Customs. This document must be filed at least 24 hours before loading your goods onto the vessel, as it provides essential details about your shipment, such as the shipper, consignee, and the nature of the goods.
• Entry Summary (CBP Form 7501): Upon arrival in the U.S., you’ll need to submit an Entry Summary using CBP Form 7501. This form outlines the classification of your goods under the Harmonized Tariff Schedule (HTS) and provides customs with all the necessary details to calculate duties and taxes.
• Customs Duties and Tariffs: U.S. customs duties are calculated based on the HTS code and the value of the goods listed in the entry summary. Because Vietnam enjoys the Most Favored Nation (MFN) status with the U.S., certain goods may qualify for reduced tariff rates. 
• Customs inspection: Once your shipment arrives, it may be selected for a customs inspection. CBP officers will review the documentation and may physically inspect the goods to ensure everything complies with U.S. regulations. 
• Customs bond: For shipments valued over $2,500, or for items subject to federal regulations, a customs bond is required. This bond guarantees that all duties, taxes, and fees will be paid. If your shipment falls into this category, it’s recommended to secure a bond before your shipment departs.

Prohibited & Restricted Items

Please note that not all goods can be freely shipped from Vietnam to the U.S. Some items are outright prohibited, while others require special permits or licenses. Hence, to ship from Vietnam to US, you'd better take a look at the following lines. 

Prohibited items

Some goods are strictly banned from shipping, either out of Vietnam or into the U.S.

• In Vietnam (for Export):
  • Cultural artifacts and antiques.
  • Endangered species and wildlife products.
  • Hazardous chemicals.
• In the U.S. (for Import):
  • Narcotics and controlled substances.
  • Explosives and flammable materials.
  • Counterfeit goods.
  • Certain agricultural products (to prevent pests and diseases).

Restricted items

Restricted items can be shipped but require permits or compliance with specific regulations.

• In Vietnam (for Export):
  • Pharmaceuticals and chemicals.
  • Military equipment and technology.
  • Electronics requiring special approvals.
• In the U.S. (for Import):
  • FDA-regulated food and drugs.
  • Textiles and apparel (quota and labeling regulations).
  • Firearms and ammunition (ATF regulations).
  • Electronics (FCC compliance).

For a full list of prohibited and restricted goods, you can refer to the official source. 

How to Choose the Right Vietnam Shipping Company

Now that you’ve navigated the customs and regulatory requirements, the next crucial step is selecting the right shipping company to ship from Vietnam to US. The right freight forwarder can make all the difference in ensuring your goods are delivered efficiently and cost-effectively. 

Benefits of the right freight forwarder 

Choosing the right freight forwarder can have a significant impact on the success of your shipping from Vietnam to US. Here are some key benefits of working with a reliable freight forwarder:

• Streamlined operations: A good freight forwarder takes care of the entire shipping process. They handle documentation, customs clearance, and coordination with carriers so you can focus on your core business.
• Cost savings: With their expertise in route optimization and carrier negotiations, the right forwarder helps you reduce shipping costs and avoid unnecessary fees.
• Regulatory compliance: Navigating international shipping regulations from Vietnam to US can be complex. A knowledgeable forwarder will ensure that your shipment complies with both Vietnamese and U.S. customs laws, preventing delays and fines.
• Risk management: From cargo insurance to track shipments in real-time, a trusted shipping company mitigates risks such as delays, damage, or loss, giving you peace of mind.

By partnering with a reliable freight forwarder, you can ensure that your goods are shipped safely, efficiently, and cost-effectively. But how to choose a suitable company for your shipping from Vietnam to US? Scroll down right below for the critical factors. 

Factors to consider shipping company from Vietnam to US

As previously mentioned, there are several key factors to ensure whether a Vietnam shipping company is the right fit for your shipping needs. Here’s what to keep in mind:

• Experience and reputation: Look for companies with a proven track record in shipping from Vietnam to the U.S. Check customer reviews, industry certifications, and years of experience to ensure reliability.
• Service offerings: Not all logistics providers offer the same services. Make sure the company can meet your specific needs—whether it’s door-to-door delivery, warehousing, or customs brokerage.
• Transparent pricing: Shipping costs can add up quickly. Therefore, go for a company that provides clear, upfront pricing with no hidden fees. Besides, it’s important to request multiple quotes to compare rates and get the best value for your money.
• Customer support: Good communication is key in shipping from Vietnam to US. Select a company with responsive customer service that can quickly resolve any issues, especially if unexpected challenges arise during transit.
• Licenses and certifications: Ensure the freight forwarder you choose has the necessary licenses and certifications to operate in both Vietnam and the US.
• Global network: Last but not least, a strong global presence is essential when choosing the provider to ship from Vietnam to US. Companies with a well-established network of partners, carriers, and customs offices can ensure smoother shipping across international borders.

Shipping from Vietnam to US Made an Ease with EFEX

EFEX Asia is the leading service provider for eCommerce fulfillment and express shipping. Unlike companies primarily focused on individual shipping methods, they provide a comprehensive tech-driven fulfillment solution for     
shipping from Viet Nam to USA. This way, businesses can benefit from a single point of contact for warehousing, order management, shipping (air and sea), and potentially express shipping, all supported by an advanced OMS and SLA tracking.

Top shipping services provided:

• End-to-End fulfillment: EFEX manages everything from warehousing and order processing to packaging and shipping, simplifying cross-border logistics and reducing your workload.
• Advanced order management system (OMS): Their free, sophisticated OMS provides real-time inventory visibility and order management across multiple sales channels, streamlining your operations and improving efficiency.
• Strategically located warehouses: With facilities in Hanoi and Ho Chi Minh City, EFEX ensures optimal stock placement for faster delivery and reduced shipping costs.
• Dedicated customer support: Their dedicated support team is always available to address your queries and provide personalized assistance throughout the shipping process.

Ship from Vietnam to US: FAQs

What is the sea route from Vietnam to USA?

The most common sea route from Vietnam to the USA involves shipping from major Vietnamese ports, such as Ho Chi Minh City (Saigon), Da Nang, or Hai Phong, to US ports like Los Angeles, Long Beach, or Oakland on the West Coast, or New York, Savannah, or Houston on the East Coast. The route usually passes through the South China Sea, the Pacific Ocean, and the Panama Canal, depending on the destination port.

What is the import tax from Vietnam to USA?

Import taxes from Vietnam to the USA vary depending on the type of goods being shipped and their value. The US applies tariffs based on the Harmonized Tariff Schedule (HTS) classification of imported products. Duty rates can range from 0% to over 30%. It's crucial to properly classify your goods and determine the applicable tariffs to avoid any unexpected costs or delays during customs clearance.

What is the cheapest way to ship to US?

The cheapest way to ship from Vietnam to the US is generally by sea freight, especially for larger or heavier shipments. Sea freight is more cost-effective compared to air freight or express shipping.

However, this shipping method also takes longer, with transit times ranging from 17 to 30 days or more. For smaller packages, postal services like USPS, in combination with Vietnam Post, may offer the most affordable option, but with longer delivery times and limited tracking capabilities.

Final Words

In summary, we've covered everything one needs to know when looking to ship from Vietnam to US. While understanding shipping costs, timeframes, and customs requirements is crucial, partnering with a reliable shipping company can simplify the process, allowing you to focus on what truly matters: growing your business.

With years of experience in the field, EFEX emerges as the premier choice for shipping from Vietnam to US. We offer unparalleled reliability, competitive pricing, and an extensive global network. On top of that, our in-depth knowledge of customs procedures and advanced tracking systems ensures timely and secure Vietnam-US deliveries.

Ready to enhance your shipping experience? Contact us to discover how EFEX can elevate your logistics or explore more insights on our blog. Your seamless shipping journey awaits!