QR Code Inventory Management in Excel: A Detailed Guide

Ngoc Lee

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How Do You Make a QR Code Inventory Management in Excel?

For QR codes, this is an added feature or value-added feature. So make sure the Internet is on because it's using the required API switch internet for creating your QR codes. The Barcode Control in Excel may assist you in easily creating QR codes based on cell values. Please do the following.

Open the spreadsheet containing the cell value on which you will generate the QR Code.
Navigate to Developer > Insert > More Control.

Open-the-spreadsheet-containing-the-cell-value — Open the spreadsheet containing the cell value

Look for Microsoft Barcode Control 15.0 or Microsoft Barcode Control 16.0 in the More Controls window.

Look-for-Microsoft-Barcode-Control-15.0-or-Microsoft-Barcode-Control-16.0 — Look for Microsoft Barcode Control 15.0 or Microsoft Barcode Control 16.0

If you cannot find the Barcode Control in the More controls box or if the Barcode Control does not work with 16.0 or 15.0, click the following link to download the barcode control file: download the code control bar.

If you see Barcode Control 15.0 or 16.0 in the More Controls window, go to step 10. After downloading the file, you have to unzip it and then update the Barcode Control in Excel with the downloaded barcode control as shown below.

Close all your Excel workbooks, go to the Start menu, open the Excel program, right-click it, and then select Run as administrator shown on the context menu. See the following screenshot:

Open-the-Excel-program — Open the Excel program

In the User Account Control dialog box that appears, click the Yes option.
After that, a new worksheet is produced. Please select Developer > Insert > More Control from the drop-down menu.
In the More Controls window, click the Register Custom button, then locate and pick one of the downloaded QR code OCX files before clicking the Open button.

locate-and-pick-one-of-the-downloaded-QR-code-OCX-files-before-clicking-the-Open-button — Locate and pick one of the downloaded QR code OCX files before clicking the Open button

When the More Controls box appears, click the OK button to complete the Barcode Control upgrade. Then, reopen the spreadsheet with the cell values from which you will generate QR Codes.
From the context menu, right-click the worksheet tab and select View Code to launch the Microsoft Visual Basic for Applications window. Then in the Code box, copy and paste the VAB code below. Finally, press Alt + Q to close the Microsoft Visual Basic for Applications window.
Select Developer > Insert > Button (Form Control), as seen in the image below.

Choose-one-of-the-options-of-form-controls — Choose one of the options of form controls

Insert a button into the current worksheet. Select setQR in the Assign Macro dialog box that appears, and then click OK.

Select-setQR-in-the-Assign-Macro-dialog-box — Select setQR in the Assign Macro dialog box

Deactivate the Design Mode by going to Developer > Design Mode.
Click the button, then, in the Kutools for Excel window that appears, choose the cell from which you want to create a QR code, and then click OK.

Choose-the-cell-from-which-you-want-to-create-a-QR-code — choose the cell from which you want to create a QR code

In the next Kutools for Excel window, choose a cell in which to insert the QR Code inventory management in excel. See the following screenshot:

Choose-a-cell-in-which-to-insert-the-QR-Code — Choose a cell in which to insert the QR Code

The QR Code will then be immediately placed into the desired cell. Repeat steps 14–15 until all QR codes have been produced. See the following screenshot:

How to generate QR code inventory management in Excel and your phone

Here is a simple barcode-based inventory management system that you can set up using MS excel and your mobile phone with no costs attached. Here is a sample page with some demo products and demo product code:

Sample page with demo products and demo product code

These are the main columns that will show the actual quantity when you check out a new product and your inventory count like when you check out a product from stock and the remaining quantity is the remaining quantity. back in your inventory, you can calculate your inventory cost with this number as well as you can see there are multiple pages at the bottom and for each sheet. To do this, follow these steps:

Step 1: Download the barcode font for QR code inventory management in Excel

You will know its features and functions in detail, so let's move on to the barcode page so that you can generate barcodes for each of your products. You probably know that a barcode is nothing but a font, so you can download the barcode font using this link.

Make sure you write the product code between the asterisks as you can see in this recipe table. The product code is between these asterisks and then you just go to the font and change it to free 3/9 that's the name of the barcode font so this is the isa39 barcode and when you change the font, the barcode will display exactly like here and then in the QR code section, this is a value-added feature, so just make sure why you keep generating QR codes.

Step 2: Fill in the information in the column

This process has been automated and all you have to do is go ahead and write any description of your product in the description column and you can see your product. The QR code will show up here so for each QR code we will discuss the recipe here so that if you want to create a new product category you know how to write the recipe as well as be able to do it.

So when you can see the QR Value this is d3 color means this is the description that will show after you scan the QR code any description contained in this column will also be displayed on the phone. This is the name that is referenced to each image to identify it be unique:

Step 3: Install the specific application on your laptop or computer

We have mentioned the Scan-IT to Office to scan IT as well as mentioned the step on how to install the app and how to pair your mobile phone with the app so that your mobile phone acts as a scanner barcode. then you can go ahead and start scanning the barcode and the barcode will start appearing here in your screen. The formula automatically starts counting your inventory on the first page we saw initially with this one, so let's see how it actually works.

You will connect to your phone that will appear like this: There is a good part about this app where you can add as many mobiles as you want, such as if you have a lot of users counting inventory they can use their phones without seeing them. any problem. And then you will enter the products into the table and track them on your phone.

Conclusion

These tutorials have shown you how to generate QR code inventory management in Excel. What you need to do is take the time to study and follow the instructions step by step to be able to complete the job as desired. Wish you success! Do not follow us to get many more useful guides in the next posts!

Ngoc LeeNgoc Lee is an Content Creator Manager at EFEX. She wields her long-term expertise in Logistics and Supply Chain, harnessing her top-notch writing and research skills to bring incredibly valuable content. Whether you're a small startup or a well-established enterprise, Ngoc Lee is here to equip you with the essential knowledge of e-commerce, fulfillment, and all things business-related.